The Beynum Company LogoVirtual Team Parent

Terms of Service

Last Updated: October 30, 2025

1. Acceptance of Terms

Welcome to Virtual Team Parent. These Terms of Service ("Terms") are a binding legal agreement between you (the "User," "you," or "your"), the coach, school, or administrator using the service, and The Beynum Company ("we," "us," or "our").

By accessing or using our website or the Virtual Team Parent application (the "Service"), you agree to be bound by these Terms and our Privacy Policy, which is incorporated by reference. If you do not agree to these Terms, do not use the Service.

2. Description of Service

The Service is a free software tool designed to help high school sports teams manage communications. The Service operates as a *conduit* on your behalf, using your explicit permission to access your Google account services (such as Gmail and Google Docs) to send communications and manage team information.

3. User Responsibilities

  • Account Security: You are responsible for maintaining the security of your Google account. We are not liable for any loss or damage arising from your failure to protect your account.
  • Content: You are solely responsible for all content, information, and communications (the "Content") you create, send, or manage using the Service.
  • Permissions: You warrant that you have obtained all necessary permissions and consents from parents and guardians to contact them using the Service.
  • Compliance with Policies: You agree to strictly adhere to the "Acceptable Use Policy" (Section 4) and are solely responsible for any data or information you transmit.

4. Acceptable Use Policy

You agree not to use the Service to:

  • Send spam, unsolicited messages, or any communication in violation of the CAN-SPAM Act or other laws.
  • Send Content that is illegal, harassing, defamatory, obscene, or otherwise objectionable.
  • Violate any local, state, federal, or international law.
  • Reverse-engineer, decompile, or attempt to extract the source code of the Service.

**Explicit Prohibition on Student Data**

You are explicitly prohibited from using the Service to send, process, or manage any personally identifiable information (PII) or sensitive data about any child or student. This includes, but is not limited to, student names, grades, schedules, performance, health information, or any data protected by FERPA. The Service is intended for adult-to-adult administrative communication only.

Any violation of this policy is considered a material breach of these Terms, constitutes misuse of the Service, and may result in immediate termination of your access.

5. Data Access and Third-Party Services

The Service's functionality depends on its ability to access your Google account (Gmail, Google Docs, etc.) with your explicit, revocable permission. Our use of this access is strictly limited to performing the Service's functions on your behalf, as detailed in our Privacy Policy and in compliance with the Google API Services User Data Policy.

The Service is dependent on the continued availability of Google's APIs. We are not responsible or liable for any issues, downtime, or changes to Google's services that may affect the functionality of our Service.

6. Compliance with Laws (FERPA & COPPA)

Our Service is intended for use in a school setting. You, as the User (e.g., coach, school, or district), are responsible for ensuring your use of the Service is compliant with all applicable laws and regulations, including:

  • FERPA (Family Educational Rights and Privacy Act): You agree not to use the Service to improperly disclose or manage "personally identifiable information" from a student's education records in violation of the FERPA.
  • COPPA (Children's Online Privacy Protection Act): If your team includes students under the age of 13, you represent that you (or your school/district) have obtained the necessary parental consent required by COPPA.

7. Disclaimers and Limitation of Liability

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE BEYNUM COMPANY, ITS OWNERS, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES, WHETHER INCURRED DIRECTLY OR INDIRECTLY, OR ANY LOSS OF DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM YOUR USE OF THE SERVICE.

IN NO EVENT SHALL THE AGGREGATE LIABILITY OF THE BEYNUM COMPANY FOR ALL CLAIMS RELATING TO THE SERVICE EXCEED THE GREATER OF ONE DOLLAR ($1.00 USD).

8. Indemnification

You agree to defend, indemnify, and hold harmless The Beynum Company from and against any and all claims, damages, losses, liabilities, costs, and expenses (including attorneys' fees) arising from: (a) your use of the Service; (b) your violation of these Terms; or (c) your Content, including any claim that your Content infringes on the rights of a third party or violates any law.

9. Termination

You may stop using the Service at any time, for any reason, by revoking its access to your Google account. We may suspend or terminate your access to the Service at any time, without prior notice, if you breach these Terms.

10. Governing Law

These Terms shall be governed and construed in accordance with the laws of the State of South Carolina, without regard to its conflict of law provisions.

11. Contact Us

If you have any questions about these Terms, please contact us at: